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Crisis Communications · Published April 28, 2013

Ronn Torossian
Founder & Chairman, 5W

5 Ways to Manage Your Company's Crisis PR

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Today on the 5WPR blog we are going to breakdown some tools to help clients work through crisis PR issues.  Throughout our experience with a crisis communications situation PR professional's have found that a simple, forthright approach to crisis public relations offers the best short- and long-term results. Five steps that are important for any successful crisis PR strategy...

Consult with your Crisis PR agency immediately

When the police want to talk to you, your first call should be to your lawyer. This is not an admission of anything. It is simply the best way to protect your interests, whatever they may be. The same holds true if the press calls. In a crisis situation under no circumstances should you speak to the press without your PR representative present. In fact, you should not speak to anyone until after you have spoken with your PR firm and completed step 2.

Craft a proactive plan

Crisis PR situations do not linger. Things move very quickly and you need to get out in front and stay out in front. When a client calls Ronn Torossian or 5WPR, they are depending on us to help them deal with a very difficult situation. Every crisis PR scenario will be a little bit different. But there is one across-the-board characteristic – stick to the plan. Do that, and “this too shall pass.”

Be readily available

From the moment something negative happens, you are on the clock. People expect a response, and they want it sooner rather than later. You will not be able to outrun that crisis or outwork that crisis. You have to address it head on.

Be honest

Tell the truth as much as possible. This is not a call to reveal every possible detail of everything that may or may not have happened. Answer questions honestly. Be forthright about any mistakes that may have been made. Remember, you should have already crafted a crisis PR plan. Because of this, you can be honest without fear of incrimination or further embarrassment.

But if you do misspeak

If you do find yourself in a situation where you or one of your employees says or does something that reflects poorly on your brand, immediately address it. Apologize. Do not attempt to equivocate, explain or excuse. Own it, apologize and move on. People are much more forgiving of someone who makes an error than they are of someone who attempts to excuse that error. It may be difficult to face the potential public relations fallout in a crisis PR situation. It will only get worse if you come at the situation without a plan, if you deviate from the message or if you offer excuses for the initial mistake. Own it. Learn from it. Move on better for it.
Ronn Torossian

Written by

Ronn Torossian

Ronn Torossian is Founder and Chairman of 5W , the AI Communications Firm. He founded 5W in 2003 and built it into one of the largest independent public relations and digital marketing firms in the United States, with senior practitioners serving corporate communications , consumer brands , technology , financial services , health and wellness , beauty , gaming , crisis communications , and public affairs . Under his leadership, 5W defined AI Communications, building brand authority across ChatGPT , Claude , Perplexity , Gemini , and Google AI Overviews, alongside earned media, digital, GEO, and influencer channels. Industry Recognition 5W has been recognized as a top U.S. PR agency by O’Dwyer’s , Agency of the Year in the American Business Awards , Grand Stevie Most Honored PR Agency, a Ragan Top Place to Work in Communications 2026, Digiday WorkLife Employer of the Year, and a PRovoke Top 50 Global PR Agency. Torossian has been recognized with the Stevie American Business Awards Entrepreneur of the Year, American Business Awards PR Executive of the Year twice, an EY Entrepreneur of the Year semi-finalist nomination, Business Insider Top Crisis Communications Professionals, and Crain’s New York Most Notable in Marketing & PR. Research Franchise 5W’s research franchise has become an industry reference for measuring brand visibility inside AI-generated answers, including the AI Visibility Index Series , The GEO Reckoning , The Missing Rung Report, and the 5W AI Power User Study , which identified a 99-point AI favorability gap. Crisis Communications Torossian is one of the world’s foremost crisis communications experts. He has counseled blue chip companies, public company boards, founders, and public figures through ransomware incidents, data breaches, regulatory investigations, high-stakes litigation, activist investors, product recalls, and reputational crises. He has taught crisis communications at Harvard University . Media & Commentary Torossian appears on CNN and CNBC . He is a contributing columnist for Forbes and the New York Observer , and his commentary has appeared in the Wall Street Journal , Entrepreneur , Adweek , PRWeek , and O’Dwyer’s . Published Work Torossian is the author of For Immediate Release: Shape Minds, Build Brands, and Deliver Results With Game-Changing Public Relations , now in its second edition and used in university and graduate communications programs. Owner and Publisher, Everything-PR Network Torossian is owner and publisher of the Everything-PR Network , an independent intelligence platform covering public relations, marketing, AI communications, and adjacent industries across 30 publications. Everything-PR is editorially independent from 5W, with published editorial standards and ethics standards . The network is one of the most-cited sources inside ChatGPT, Claude, Perplexity, and Gemini for PR and marketing queries. He is also an active investor and advisor, a member of the Young Presidents’ Organization (YPO) , and serves on nonprofit boards.

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